The versioning functionality gives you the ability to create new versions of your signatures (and sub signatures), and work on these separately from your active signatures.
All active signatures now appear in the "Published" view. Crossware Mail Signature will check this view and apply only published signatures to emails.
Note: By default when upgrading to v4.0 onwards, all existing signatures will be "Published". If they were deactivated (switched off for server or local), they will remain switched off.
When a new signature is created, by default it's status will be Draft.
Draft signatures can be saved and worked on in the Drafts view, and will not be picked up by Crossware Mail Signature.
Any signatures that are no longer used can be Archived, and they will be moved to the Archived view, so that they are no longer picked up by Crossware Mail Signature. Once a signature is Archived, it can still be Published at any time to reactivate it. A published signature may also be rolled back to an earlier archived version at any time.
The status of a signature appears at the top right of the signature or sub signature configuration.
To revert back to a previous version, published signatures can be rolled back to any previous version using the "Roll Back" action button.
Versioning Sub Signatures
Sub signatures may also be created as drafts, and published when ready to be used. Only published sub signatures can be used by a Signature Configuration document (even when if the signature configuration is in draft). So when creating a draft signature, first publish any sub signatures, then link them to your draft Signature configuration to test. The last step is to publish the Signature Configuration.
When you publish a new version of an existing sub signature, any Signature Configurations that used the previous version will now use the newly published version.
Versioning is new in Release 4.0 onwards.