Disabling users signatures using a policy

Users with Domino 8.5 and above can extend the server Mail Policy to update the users calendar profile document.

You can disable the users Local Signatures using an existing Mail Setting policy by setting the following fields:

EnableSignature = ""

EnableSignature$UP = "2'

The attached Lotusscript code will set these fields in any Policy Document.

To see the changes immediately you will need to issue the following adminp command:

tell adminp process mail policy

If you currently have your mail database open, you may need to close your notes client to see the changes.

You can also find further documentation on the IBM web site:
 

Extending Policies To Lotus iNotes Profile Documents
 

Example Lotusscript code

Dim session As New NotesSession
Dim wrkspc As New NotesUIWorkspace
Dim dbAddr As NotesDatabase
Dim strServer As String
Dim db As NotesDatabase
Dim dcPol As NotesDocumentCollection
Dim docPol As NotesDocument
dim vServer As Variant
Dim uiDoc As NotesUIDocument
Dim iRC As Integer
Set db = session.CurrentDatabase


vServer = wrkspc.Prompt (PROMPT_OKCANCELEDIT, "Policy Update", "Please select the server to update")

If IsEmpty (vServer) Then
   Print "User cancelled"
   Exit sub
Else
   strServer = vServer
   If strServer = "" Then
      MsgBox "You must select a server"
      Exit sub
   End If
End If

Set dbAddr = session.GetDatabase(strServer,"names.nsf", False)
If dbAddr Is Nothing Then
   MsgBox "Failed to open address book on server:"+ strServer
Else
   Set dcPol = wrkspc.PickListCollection(PICKLIST_CUSTOM, False, strServer, "names.nsf", "Policies\Settings", "Select Policy", "Please select a to set the field EnableSignature.","Mail Settings" )
   If dcPol.count = 0 Then
      Print "Nothing selected"
   Else
      Set docPol = dcPol.GetFirstDocument()
      Call docPol.ReplaceItemValue("EnableSignature","")
      Call docPol.ReplaceItemValue("EnableSignature$UP","2")
      Call docPol.save(True,True)
      MsgBox "You must re-save the MailPolicy in the Notes Client to recompute and sign the policy"
      End If
   End If

Disabling input field

The example code above will only disable the setting on the users Calendar Profile, it will not stop the users from re-enabling the setting.

This can be achieved, but does require a modification to the mail template.

Adding the following formula to the CalenderProfile form will disable the field when the above policy has been applied.



When the formula has been added to the form, users will not be able to update the field.