Dynamic Signatures is an Outlook Web add-in that allows users to preview and insert signatures into emails from the Outlook Client and OWA.
For more information on Outlook add-ins: https://support.office.com/en-us/article/using-add-ins-in-outlook-on-the-web-8f2ce816-5df4-44a5-958c-f7f9d6dabdce
Enable the Add-in
In your Office 365 Portal, open "Settings" > "Services and add-ins" and click "Deploy Add-in"
Use the following URL to deploy the add-in to your organisation.
Select who you want to deploy the add-in.
After clicking "Deploy Now", click "Save" to finalise the deployment.
Using the Add-in
Once the add-in has been deployed it will be available to users when they create a new email in the Outlook or OWA client.
Once a user has opened the add-in, they can then "pin" the add-in, so it automatiaclly opens when a new email is created.
The add-in utilised new features within Outlook and not all features are available on all Outlook clients.
OWA: all features are supported.
Outlook Client: need to be on Monthly Channel.
- Modern Authentication also needs to be enabled for your tenant:
Outlook on Mobile: add-ins are not supported when creating new emails.
Assigning Features to users
As an administrator you can assign different features to different users and groups, depending on your requirements.
These features are configured in the Crossware Portal (currently on the beta version of the portal: https://portal-beta.crossware365.com)
1. Signature Preview
Allow users of the add-in to be able to SEE the preview of their signature.
Crossware have granted this feature by default.
2. Signature Select
Allow users of the add-in to be able to SELECT the preview of their signature.
The user will be presented with a selection of signatures.
Currently, the list will show any signatures that have a name starting with DYN.
Future releases of Crossware Mail Signature will allow finer control over the selection of signatures.
3. Signature Settings
Allow users of the add-in to have access to the configuration section.
4. Signature Insert
Allow users of the Add-in to be able to INSERT their signature.
Users can also click on the signature to insert it into the email.
5. Signature Refresh
Allow users of the Add-in to be able to REFRESH their signature.
6. Signature Auto Insert
Will allow users of the add-in to be able to configure the auto insert option on the configuration.
The add-in needs to be pinned to auto insert the signature when a new email is created.
7. Signature include body
Will allow users of the add-in to be able to configure the include body option on the configuration.
This option will send the content of the email to the Crossware Service so the signature can be displayed within the context of the email.
8. Signature default section
Will allow users of the add-in to be able to configure the default section option on the configuration.
The users can set a default signature, which will be inserted into the email.