Dynamic Signatures is an Outlook Web add-in that allows users to preview and insert signatures into emails from the Outlook Client and OWA.
For more information on Outlook add-ins: https://support.office.com/en-us/article/using-add-ins-in-outlook-on-the-web-8f2ce816-5df4-44a5-958c-f7f9d6dabdce
Enable the Add-in
This should open a new window. Now click on Deploy Add-In.
Click Upload custom apps.
Then click Upload.
Using the Add-in
Once the add-in has been deployed it will be available to users when they create a new email in the Outlook or OWA client.
Once a user has opened the add-in, they can then pin the add-in, so it automatically opens when a new email is created.
The add-in utilised new features within Outlook and not all features are available on all Outlook clients.
OWA: all features are supported.
Outlook Client: need to be on Monthly Channel.
- Modern Authentication also needs to be enabled for your tenant:
Outlook on Mobile: add-ins are not supported when creating new emails.
Assigning Features to users
As an administrator you can assign different features to different users and groups, depending on your requirements.
These features are configured in the Crossware Portal: https://portal.crossware365.com.
Click on ADMIN > MANAGE FEATURES and you should get a list of all the following features.
1. Signature Select
Allow users of the add-in to be able to SELECT the preview of their signature.
The user will be presented with a selection of signatures.
2. Signature Insert
Allow users of the Add-in to be able to INSERT their signature.
3. Signature Refresh
Allow users of the Add-in to be able to REFRESH their signature.
4. Signature Auto Insert
Will allow users of the add-in to be able to configure the AUTO INSERT option on the configuration.
The add-in needs to be pinned to auto insert the signature when a new email is created.
5. Signature include body
Will allow users of the add-in to be able to configure the include body option on the configuration.
This option will send the content of the email to the Crossware Service so the signature can be displayed within the context of the email.
6. Signature default section
Will allow users of the add-in to be able to configure the default section option on the configuration.
The users can set a default signature, which will be inserted into the email.