You can control who can add, edit, and delete signatures through the Crossware Mail Signature Designer, and from your own Microsoft 365 Exchange Admin Center
Grant access through Crossware Mail Signature Designer if you want to give a user(s) access to edit the signatures(s) they have been assigned.
For full access rights to Crossware Mail Signature Designer grant user(s) access through your Microsoft 365 Exchange Admin Center
Granting access to edit individual signatures in Crossware Mail Signature Designer
There are two types of access you can grant in Crossware Mail Signature Designer:
- Edit: Editors can edit the HTML of the signature but not change any settings.
- Admin: Admins can edit the HTML of the signature and change any settings. Global admins have admin access by default.
To give a user or group of users Editor or Admin access:
1. Go to Signature Designer and select the Signature or Signature Block you would like to grant access to.
2. Click on 'Additional editors' in the Editors section.
3. Click on either 'Add Admins' or 'Add Editors'.
4. Enter in the email address of the user or the name of the group you would like to grant access to.
PLEASE NOTE: If this user requires access to make changes to add, edit or delete images, fields, rules, and email modifiers you will need to grant this user admin access via your Microsoft 365 Exchange Admin Center.
5. Once you have added all users and groups, click SAVE.
Granting full signature design access within your Microsoft 365 Admin Exchange Center
Within Microsoft 365, you can grant full admin access to users. There is only one option - global admin. Granting this role allows users to read, edit and delete any signatures, signature blocks, images, fields, rules, and email modifiers.
To gain full edit access to images, fields, rules, and email modifiers as well as signatures and signature blocks, you will need to grant access through your Microsoft 365 Admin Exchange Center.
1. Go to Microsoft 365 Admin Center> Admin > Exchange > Recipients > Groups.
2. Add a new group called CrosswareMailSignatureAdmins
3. Add users to the Group - they will now have full edit access to the Signature Configuration database.