Lookup fields are created within each signature and then mapped to a notes database.

The mapping is completed using views, keys, or fields within the email that is being processed by Crossware Mail Signature.

Under most circumstances you should not need to change these settings.

If your user information is not stored in the address book but in a separate database you can modify the setting in these documents to extract the lookup information from another database/view.

New Lookup

To create a new Lookup click the Action button New Lookup Configuration.

This will create a "New Lookup Configuration Document".


Lookup Name

A descriptive name that will appear when you insert it into a signature. This must be unique.


Database Lookup

Extracts information from a database view using a key field.

Email Field

Extracts data from the email. Email Field Lookup


A Notes @formula that returns a text value.Formula Lookup

Name Lookup

Extracts information using NAMELookup commands. Name Look-up


Extracts information from a LDAP Directory. LDAP Lookups



Retrieves and image either from the image library or from another database

Text List Separator


This setting controls how Text Lists are formatted when returned. By default, text lists will be on separate lines when inserted into the email.

When lookups are used in other lookups e.g. Formula a Carriage Return/Line Feed is not suitable. Therefore a different separator can be used.

Carriage Return/Line Feed

Each entry will be on a new line.


Text items will be separated by a colon.



Text items will be separated by a tab character.

Editing Lookups


If you edit the lookups within the esig.nsf database you should use the Refresh All Documents action to ensure that any configuration documents based on the document you are updating are updated.

Testing Lookups

You can test your lookups using the Test Lookup action. This will send an e-mail to yourself. This e-mail will be processed by the application as it passes through the Lotus Domino server and the lookup is evaluated.

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